skip to Main Content

Q: What Should my Wedding Planner Contract Include? – WFAL387

What should you include in your wedding planner’s contract?




Subscribe in iTunes

Episode Takeaways

    • A written wedding planner contract ensures that you and your clients understand what each person is responsible for.
    • You need a template BEFORE you have clients. Don’t wait until you have clients to begin working on a contract.  You can download a sample wedding planner contract or letter of agreement here.
    • Have a contract ready-to-go within 24 hours of your prospect meeting. Depending on the level of professional wedding planner service being provided, you may or may not be able to prepare your wedding planner’s c contract on the spot.
    • Your wedding planner contract should clearly list the services that you’ll provide.  Be as specific as you can. It’s important to also list what your services do NOT include – don’t be afraid to do this!
    • List your fees, the initial deposit and the payment schedule . Insert the dates that you expect to be paid by your clients.
    • Your wedding planner contract should include your cancellation policy, your back-up plan and an Acts of God clause — i.e. things that could derail the wedding but are totally out of your control.
    • Have your clients sign the wedding planner contract FIRST– just in case your clients make changes.  Print out two (2) copies and have your clients sign both originals.
    • If you’re emailing the contract, be sure to convert the document to a PDF file to avoid any changes to the wording.
    • Use the Weddings For a Living sample contract as a starting point, only! Please have a local attorney review your wedding planner contract before you begin using it (this is important!)
    • Refer to your wedding planner contract as a guide to what you’ll do. Avoid doing any other wedding planner tasks that aren’t covered in your contract. Use a separate change order for additional professional services or planning that your client agrees to add-on at a later time.
    • Make sure you’ve calculated your wedding planner fees accurately.  You can’t ask your clients for money after the contract is signed because you underestimated your time and expenses.
    • Double-check each of your client’s professional wedding vendor contracts, too.

  • Collect a deposit with your signed contract. A deposit is an indication of that your clients are serious about you being the planner for their wedding. Nothing is confirmed without payment…not even a signed contract.
  • Don’t do business on a handshake. remember, you’re a professional! You need a wedding planner’s contract for each wedding that you’re hired to plan.


Mentioned in this Episode

Sample Wedding Planner Contractdownload a sample wedding planner contract as a starting point for your own contract.


You May Also Like

Comments on Q: What Should my Wedding Planner Contract Include? – WFAL387

This Post Has 3 Comments
  1. Thank you very much for your information on wedding contracts. I always provide a contract to my clients. AND found out later, how important it is to put in your contract the items that are NOT included in your scope of work!!

Back To Top