{"id":2831,"date":"2012-05-01T11:10:50","date_gmt":"2012-05-01T15:10:50","guid":{"rendered":"http:\/\/confettiradio.com\/?p=1820"},"modified":"2016-09-12T11:07:08","modified_gmt":"2016-09-12T15:07:08","slug":"308-a-checklist-for-your-clients-wedding-day","status":"publish","type":"post","link":"https:\/\/weddingsforaliving.com\/308-a-checklist-for-your-clients-wedding-day","title":{"rendered":"LIVE! #308 – A Checklist for your Client’s Wedding Day"},"content":{"rendered":"W<\/span>hat steps should you take as a professional wedding planner when it comes to preparing for your client’s wedding day? \u00a0After months, maybe more than a year, of professional wedding planning, it’s important that you take care of these last-minute planning tasks.<\/p>\n
\"Play\"<\/a><\/div>\n

Podcast: Play in new window<\/a><\/p>\n

Finalize the production-day schedule<\/h3>\n

This is the timeline that you, your wedding planning staff and wedding vendors refer to on the wedding day. \u00a0It details–sometimes down to the minute–what is scheduled to happen when. \u00a0For example:<\/p>\n

2:10PM – Bridal party arrives at ceremony site<\/p>\n

2:30 PM – Prelude begins<\/p>\n

Because the production-day or wedding-day timeline is so detailed (at least mine are), it’s important to get started on creating this document sooner rather than later. \u00a0Note the title says ‘Finalize the production day schedule’. \u00a0Not ‘get started on the production-day schedule.’<\/p>\n

Waiting two or three days before your client’s wedding to start working on it will cause\u00a0unnecessary\u00a0angst and all-nighters (ask me how I know this…). \u00a0 Instead, as contracts are finalized with each professional wedding vendor, take specific information from each contract and update the production-day schedule.<\/p>\n

For example, if the transportation company’s agreement indicates that the town car will pick-up the parents of the groom at 1:45pm, simply add this to your timeline.<\/p>\n

1:45PM – Town car arrives at Marriott to transport parents of the groom<\/p>\n

Continue adding\/inserting timed events in this manner as they are confirmed by your client’s wedding vendors.<\/p>\n

A check of the local weather and traffic<\/h3>\n

Even though it’s likely that your client is keeping track of the weather for her wedding day, it’s important that you do, too. \u00a0This is especially true for outdoor weddings (always have a contingency plan in place for rain).<\/p>\n

And rain isn’t your only concern. Since most major roadwork happens during off-hours (i.e. evenings and weekends), you need to know of any road closures that could potentially throw off your very detailed wedding-day schedule. \u00a0Check your local DOT (Dept. of Transportation) website or information hotline for the most up-to-date info.<\/p>\n

\n\t\t\t\t\t
\u00a0Leave a Voice Message<\/strong><\/p>\n

Call and leave your recorded question or comment for playback during the live show! Call \u00a0anytime: 202-681-2126<\/div><\/div>\n

Review your community calendar<\/h3>\n

Just like roadwork, major community events (e.g. marathon, popular sporting events, street festivals) can impact the timing and access to your client’s wedding. \u00a0Most local newspapers and media websites post this type of information right before the weekend. \u00a0Make sure you’re on top things.<\/p>\n

411 contact sheet<\/h3>\n

Get into the habit of listing the contact information of all the key players–bridal party, professional wedding vendors, venues–in one place. \u00a0This way you don’t have waste time looking for individual pieces of paper and\/or business cards when you need to reach someone.<\/p>\n

Medical run-down<\/h3>\n

Each time you work a wedding, it’s important that you know where the nearest emergency medical facility is located. \u00a0Also, find out from your clients if they are aware of any wedding guests that have a chronic medial condition such as\u00a0diabetes, \u00a0epilepsy. \u00a0If so, make a note of the guest(s) seat\/table so that in the unlikely event there is a medical emergency, you and your staff can respond swiftly and appropriately.<\/p>\n

A charged mobile telephone<\/h3>\n

We go everywhere with our cell phones, don’t we? \u00a0(How, in the world, did we communicate before them??) \u00a0So, make sure yours is good to go for your client’s wedding day. \u00a0Whether that means purchasing an additional battery that you keep fully-charged and ready to swap out with your fully-drained one, or walking with several plug-in chargers (much less efficient).<\/p>\n

There really is no excuse for having your cell phone die on you.<\/p>\n

Meet with your wedding-day staff<\/h3>\n

It’s very important that everyone on your internal wedding planning team is on the same page. \u00a0Schedule a meeting a day or two\u00a0before\u00a0the wedding, perhaps, immediately following the wedding rehearsal. \u00a0Gather everyone together and go over:<\/p>\n

    \n
  • the production-day schedule<\/li>\n
  • who is responsible for overseeing which areas<\/li>\n
  • the dress code for the wedding day (this should not<\/em> be the first time that you share this info)<\/li>\n
  • how you want issues\/problems dealt with<\/li>\n
  • your preferred method of communicating on the wedding day (telephone, text messaging, walkie-talkies, etc.)<\/li>\n
  • any potential red flags (e.g. bride’s divorced parents can’t bear to see each other)<\/li>\n<\/ul>\n

    Remember your wedding -day staff is a reflection of you and your wedding planning company. \u00a0Don’t include or hire someone you have doubts about.<\/p>\n

    \u00a0A well-stocked emergency kit<\/h3>\n

    If you’re a professional wedding planner, then you gotta have an emergency kit for your client’s wedding day!<\/p>\n

    The idea is that you’re prepared to step-in and save the day with your stash of safety pins, needle & thread, cotton buds, duct tape, shoe polish, hammer…whatever might be needed to stitch, stick, clean, polish or repair on the big day.<\/p>\n

    It’s important that your emergency kit is:<\/p>\n

      \n
    • well-stocked<\/strong>\u00a0– <\/strong>keep a master inventory list of all the items that should be in your kit and replenish immediately following each client wedding<\/li>\n
    • organized<\/strong> – so that you can quickly locate the specific item that your’e looking for…when you need it<\/li>\n
    • accessible<\/strong> – there’s no point in having a well-stocked kit if the person that needs what you’ve got is at the ceremony site and you’re at the banquet hall<\/li>\n<\/ul>\n

       <\/p>\n

       <\/p>\n

       <\/p>\n","protected":false},"excerpt":{"rendered":"

      Find out which wedding-day planning tasks you need to complete right before your client’s wedding day.<\/p>\n","protected":false},"author":1,"featured_media":8424,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[302],"tags":[110,271],"post_series":[],"yoast_head":"\nA Wedding Planner's Checklist for the Big Day<\/title>\n<meta name=\"description\" content=\"Is your client's wedding day almost here? Checkout these last-minute tasks for wedding planners.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/weddingsforaliving.com\/308-a-checklist-for-your-clients-wedding-day\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"A Wedding Planner's Checklist for the Big Day\" \/>\n<meta property=\"og:description\" content=\"Is your client's wedding day almost here? Checkout these last-minute tasks for wedding planners.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/weddingsforaliving.com\/308-a-checklist-for-your-clients-wedding-day\" \/>\n<meta property=\"og:site_name\" content=\"Weddings for a Living\" \/>\n<meta property=\"article:published_time\" content=\"2012-05-01T15:10:50+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2016-09-12T15:07:08+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/weddingsforaliving.com\/wp-content\/uploads\/2012\/05\/wedding-planner-setting-up.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1050\" \/>\n\t<meta property=\"og:image:height\" content=\"700\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Debbie\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Debbie\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/weddingsforaliving.com\/308-a-checklist-for-your-clients-wedding-day#article\",\"isPartOf\":{\"@id\":\"https:\/\/weddingsforaliving.com\/308-a-checklist-for-your-clients-wedding-day\"},\"author\":{\"name\":\"Debbie\",\"@id\":\"https:\/\/weddingsforaliving.com\/#\/schema\/person\/c034f0454dd3042b17efaa198fc8caa3\"},\"headline\":\"LIVE! #308 – A Checklist for your Client’s Wedding Day\",\"datePublished\":\"2012-05-01T15:10:50+00:00\",\"dateModified\":\"2016-09-12T15:07:08+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/weddingsforaliving.com\/308-a-checklist-for-your-clients-wedding-day\"},\"wordCount\":909,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/weddingsforaliving.com\/#organization\"},\"keywords\":[\"day-of wedding\",\"Wedding Planning\"],\"articleSection\":[\"Confetti Vault\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/weddingsforaliving.com\/308-a-checklist-for-your-clients-wedding-day#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/weddingsforaliving.com\/308-a-checklist-for-your-clients-wedding-day\",\"url\":\"https:\/\/weddingsforaliving.com\/308-a-checklist-for-your-clients-wedding-day\",\"name\":\"A Wedding Planner's Checklist for the Big Day\",\"isPartOf\":{\"@id\":\"https:\/\/weddingsforaliving.com\/#website\"},\"datePublished\":\"2012-05-01T15:10:50+00:00\",\"dateModified\":\"2016-09-12T15:07:08+00:00\",\"description\":\"Is your client's wedding day almost here? Checkout these last-minute tasks for wedding planners.\",\"breadcrumb\":{\"@id\":\"https:\/\/weddingsforaliving.com\/308-a-checklist-for-your-clients-wedding-day#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/weddingsforaliving.com\/308-a-checklist-for-your-clients-wedding-day\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/weddingsforaliving.com\/308-a-checklist-for-your-clients-wedding-day#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/weddingsforaliving.com\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"LIVE! #308 – A Checklist for your Client’s Wedding Day\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/weddingsforaliving.com\/#website\",\"url\":\"https:\/\/weddingsforaliving.com\/\",\"name\":\"Weddings for a Living\",\"description\":\"For new and aspiring Wedding Planners\",\"publisher\":{\"@id\":\"https:\/\/weddingsforaliving.com\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/weddingsforaliving.com\/?s={search_term_string}\"},\"query-input\":\"required name=search_term_string\"}],\"inLanguage\":\"en-US\"},{\"@type\":\"Organization\",\"@id\":\"https:\/\/weddingsforaliving.com\/#organization\",\"name\":\"Weddings for a Living\",\"url\":\"https:\/\/weddingsforaliving.com\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/weddingsforaliving.com\/#\/schema\/logo\/image\/\",\"url\":\"https:\/\/weddingsforaliving.com\/wp-content\/uploads\/2017\/06\/wfal-badge-pink225.png\",\"contentUrl\":\"https:\/\/weddingsforaliving.com\/wp-content\/uploads\/2017\/06\/wfal-badge-pink225.png\",\"width\":225,\"height\":101,\"caption\":\"Weddings for a Living\"},\"image\":{\"@id\":\"https:\/\/weddingsforaliving.com\/#\/schema\/logo\/image\/\"},\"sameAs\":[\"https:\/\/twitter.com\/wedforaliving\"]},{\"@type\":\"Person\",\"@id\":\"https:\/\/weddingsforaliving.com\/#\/schema\/person\/c034f0454dd3042b17efaa198fc8caa3\",\"name\":\"Debbie\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/weddingsforaliving.com\/#\/schema\/person\/image\/\",\"url\":\"https:\/\/www.gravatar.com\/avatar\/a09122c885cdd22ca45ffb4ca4f01b10?s=96&r=g&d=mm\",\"contentUrl\":\"https:\/\/www.gravatar.com\/avatar\/a09122c885cdd22ca45ffb4ca4f01b10?s=96&r=g&d=mm\",\"caption\":\"Debbie\"},\"description\":\"Equal parts wedding consultant, talk show host and instructor.\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"A Wedding Planner's Checklist for the Big Day","description":"Is your client's wedding day almost here? Checkout these last-minute tasks for wedding planners.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/weddingsforaliving.com\/308-a-checklist-for-your-clients-wedding-day","og_locale":"en_US","og_type":"article","og_title":"A Wedding Planner's Checklist for the Big Day","og_description":"Is your client's wedding day almost here? Checkout these last-minute tasks for wedding planners.","og_url":"https:\/\/weddingsforaliving.com\/308-a-checklist-for-your-clients-wedding-day","og_site_name":"Weddings for a Living","article_published_time":"2012-05-01T15:10:50+00:00","article_modified_time":"2016-09-12T15:07:08+00:00","og_image":[{"width":1050,"height":700,"url":"https:\/\/weddingsforaliving.com\/wp-content\/uploads\/2012\/05\/wedding-planner-setting-up.png","type":"image\/png"}],"author":"Debbie","twitter_misc":{"Written by":"Debbie","Est. reading time":"5 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/weddingsforaliving.com\/308-a-checklist-for-your-clients-wedding-day#article","isPartOf":{"@id":"https:\/\/weddingsforaliving.com\/308-a-checklist-for-your-clients-wedding-day"},"author":{"name":"Debbie","@id":"https:\/\/weddingsforaliving.com\/#\/schema\/person\/c034f0454dd3042b17efaa198fc8caa3"},"headline":"LIVE! #308 – A Checklist for your Client’s Wedding Day","datePublished":"2012-05-01T15:10:50+00:00","dateModified":"2016-09-12T15:07:08+00:00","mainEntityOfPage":{"@id":"https:\/\/weddingsforaliving.com\/308-a-checklist-for-your-clients-wedding-day"},"wordCount":909,"commentCount":0,"publisher":{"@id":"https:\/\/weddingsforaliving.com\/#organization"},"keywords":["day-of wedding","Wedding Planning"],"articleSection":["Confetti Vault"],"inLanguage":"en-US","potentialAction":[{"@type":"CommentAction","name":"Comment","target":["https:\/\/weddingsforaliving.com\/308-a-checklist-for-your-clients-wedding-day#respond"]}]},{"@type":"WebPage","@id":"https:\/\/weddingsforaliving.com\/308-a-checklist-for-your-clients-wedding-day","url":"https:\/\/weddingsforaliving.com\/308-a-checklist-for-your-clients-wedding-day","name":"A Wedding Planner's Checklist for the Big Day","isPartOf":{"@id":"https:\/\/weddingsforaliving.com\/#website"},"datePublished":"2012-05-01T15:10:50+00:00","dateModified":"2016-09-12T15:07:08+00:00","description":"Is your client's wedding day almost here? Checkout these last-minute tasks for wedding planners.","breadcrumb":{"@id":"https:\/\/weddingsforaliving.com\/308-a-checklist-for-your-clients-wedding-day#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/weddingsforaliving.com\/308-a-checklist-for-your-clients-wedding-day"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/weddingsforaliving.com\/308-a-checklist-for-your-clients-wedding-day#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/weddingsforaliving.com\/"},{"@type":"ListItem","position":2,"name":"LIVE! #308 – A Checklist for your Client’s Wedding Day"}]},{"@type":"WebSite","@id":"https:\/\/weddingsforaliving.com\/#website","url":"https:\/\/weddingsforaliving.com\/","name":"Weddings for a Living","description":"For new and aspiring Wedding Planners","publisher":{"@id":"https:\/\/weddingsforaliving.com\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/weddingsforaliving.com\/?s={search_term_string}"},"query-input":"required name=search_term_string"}],"inLanguage":"en-US"},{"@type":"Organization","@id":"https:\/\/weddingsforaliving.com\/#organization","name":"Weddings for a Living","url":"https:\/\/weddingsforaliving.com\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/weddingsforaliving.com\/#\/schema\/logo\/image\/","url":"https:\/\/weddingsforaliving.com\/wp-content\/uploads\/2017\/06\/wfal-badge-pink225.png","contentUrl":"https:\/\/weddingsforaliving.com\/wp-content\/uploads\/2017\/06\/wfal-badge-pink225.png","width":225,"height":101,"caption":"Weddings for a Living"},"image":{"@id":"https:\/\/weddingsforaliving.com\/#\/schema\/logo\/image\/"},"sameAs":["https:\/\/twitter.com\/wedforaliving"]},{"@type":"Person","@id":"https:\/\/weddingsforaliving.com\/#\/schema\/person\/c034f0454dd3042b17efaa198fc8caa3","name":"Debbie","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/weddingsforaliving.com\/#\/schema\/person\/image\/","url":"https:\/\/www.gravatar.com\/avatar\/a09122c885cdd22ca45ffb4ca4f01b10?s=96&r=g&d=mm","contentUrl":"https:\/\/www.gravatar.com\/avatar\/a09122c885cdd22ca45ffb4ca4f01b10?s=96&r=g&d=mm","caption":"Debbie"},"description":"Equal parts wedding consultant, talk show host and instructor."}]}},"_links":{"self":[{"href":"https:\/\/weddingsforaliving.com\/wp-json\/wp\/v2\/posts\/2831"}],"collection":[{"href":"https:\/\/weddingsforaliving.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/weddingsforaliving.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/weddingsforaliving.com\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/weddingsforaliving.com\/wp-json\/wp\/v2\/comments?post=2831"}],"version-history":[{"count":6,"href":"https:\/\/weddingsforaliving.com\/wp-json\/wp\/v2\/posts\/2831\/revisions"}],"predecessor-version":[{"id":9345,"href":"https:\/\/weddingsforaliving.com\/wp-json\/wp\/v2\/posts\/2831\/revisions\/9345"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/weddingsforaliving.com\/wp-json\/wp\/v2\/media\/8424"}],"wp:attachment":[{"href":"https:\/\/weddingsforaliving.com\/wp-json\/wp\/v2\/media?parent=2831"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/weddingsforaliving.com\/wp-json\/wp\/v2\/categories?post=2831"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/weddingsforaliving.com\/wp-json\/wp\/v2\/tags?post=2831"},{"taxonomy":"post_series","embeddable":true,"href":"https:\/\/weddingsforaliving.com\/wp-json\/wp\/v2\/post_series?post=2831"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}